1: If the shareholder is alive.
Physical shares certificate acts as a proof for the ownership of the shares owned by the shareholder. Due to some circumstances a physical shares certificate might be lost, misplaced, forgot, burnt. To get the duplicate certificate of lost share certificate, misplaced share certificate, forgotten share certificate:
A shareholder should inform the company about the lost share certificate, misplaced share certificate and forgotten share certificate through an e-mail or through a letter to the company.
And apply for the duplicate share certificate by submitting following documents:
- 1: Folio number
- 2: Address of the Shareholder
- 3: Share certificate number.
- 4: PAN card
- 5: Aadhaar card
- 6: E-mail id & Mobile number.
2: If the shareholder is deceased.
A shareholder’s nominee or legal heir should inform the company about the death and also about the lost share certificate, misplaced share certificate and forgotten share certificate through an e-mail or through a letter to the company.
And apply for the duplicate share certificate by submitting following documents:
death certificate of investor, PAN card of the family members, Succession certificate, Attested signature by banker of the successor, Address proof of the successor, any other documents required by the company. Along with the following documents too:
- 1: Folio number
- 2: Address of the Shareholder, nominee or legal heir
- 3: Share certificate number.
- 4: PAN card of the nominee or legal heir
- 5: Aadhaar card of the nominee or legal heir
- 6: E-mail id & Mobile number of the nominee or legal heir
How to convert my Physical Shares to Demat?
In the new stock market world shares are bought and sold in Demat accounts, but earlier stocks and shares are bought in the form of Physical Shares Certificate. Not only the shares, the dividend was also given physically. Even today there are about 3,00,000+ shares in the form of physical mode. To convert Physical shares into Demat there are some procedures to be followed. Shares Recovery India has converted many of its’ customers’ physical shares to Demat. In case of lost share certificate, misplaced shares certificate, forgotten shares certificate we at Shares Recovery India helped them to apply for duplicate shares certificate and also converted the shares certificate into Demat using the duplicate share certificate.
Many shareholders or their legal heirs stored their share certificates because they are not aware of the usefulness of the shares certificate. Some of them also lost their shares certificate, for some people the share certificate is available but they dead and always had a question on how to claim the shares and dividend. As a result of shareholders or their legal heirs losing or forgetting their shares certificate, a plenty number of shares were transferred to IEPF. Shares that are transferred to IEPF are those dividends are not claimed or not maintained for the period of 7 years, are called unclaimed dividends and such shares are called unclaimed shares. For the dividends that are unclaimed for the period below 7 years can be claimed directly from the company, but for the dividends that are unclaimed for the period of more than 7 years are transferred to IEPF.
As per current records there are more than 3500+ crores of unclaimed dividends. Shares Recovery India team has helped many it’s customers recovering their dividends and shares from companies and also from IEPF. We were able to understand the issues and answer our customers’ questions like ‘how do I claim old shares?, how do I claim unclaimed dividend?, how do I claim unclaimed shares?, how to get duplicate shares certificate?, how do I get shares back from IEPF?, etc., and made our customers happy by helping them get their dividends and shares back. We achieved a milestone of recovering the unclaimed shares and unclaimed dividend of 80+ crores. For some people or shareholders without their shares certificate, we at Shares Recovery India have always had an alternate process which helped our customers to get their shares and dividends back. Though it is difficult we at Share Recovery India team has even risked and were able to help the NRI shareholders to get their shares and dividends back to their hands.
For example, an NRI has physical shares certificate in the name of his father who is already dead. He contacted Shares Recovery India and explained the situation. We took up the project and helped him in the processes like transmission of shares, claim the unclaimed dividend.
There are some cases like many shareholders are transferred on their job or shifted their home to other places, who has the address registered with the previous address to the company. For such cases, we helped them to change the address to current residing location and then they were able to get the new shares certificate and were also able to claim the unpaid and unclaimed dividends. Physical Shares of customers are also converted into Demat. In case of lost shares certificate, misplaced shares certificate, forgotten shares certificate there are some steps to get a duplicate shares certificate. To get duplicate shares certificate and claim the unclaimed dividends and unclaimed shares, it should be informed about the lost shares certificate, misplaced shares certificate, forgotten shares certificate in the local police station with the details of folio number, shares certificate number and number of shares (including with distinctive shares number), affidavit, indemnity and a 20/- rs bond paper.
In case of death of the shareholder or lost shares certificate, misplaced shares certificate, forgotten shares certificate, a shareholder must execute affidavit and indemnity bond worth of 200/- rs. The bond paper must and should be attested by legal notary with the registration number of notary mentioned on the paper. A stamp should be bought in the name of the shareholder or the investor. The Indemnity bond should contain two witness’ signature with their full names and addresses. And also two surety persons must sign it with their income proofs like salary slip or income tax assessment papers. A shareholder’s proof of residence Electricity bill/telephone bill/water bill/passport/driving license and bank statement/passbook to be attested by the legal notary and should be submitted to the company.
In case of mismatch of signature, the investor should submit the banker letter attested by the manager of the branch with round seal, employee code and stamp. A request letter signed by shareholder is also to be submitted to the company with the details of folio number, shares certificate number, number of shares with distinctive numbers, mobile number and email id of the shareholder.